Task Description:
Hat and T-Shirt Orders
Updated 21 April 2008
Task: Order and deliver field hats and shirts
to all STS trapping agencies.
Rationale: Identification of STS trappers
in field.
Timeline: February.
Brief Process Description:
- Poll each agency on quantities and sizes needed
- Compile order and place with Purchasing, through HokieMart
- Check completed order for correctness
- Sort and ship to each agency
Processes:
Agency Poll:
- In early February, email each agency contact and
request number and size of t-shirts and hats they will need for upcoming season.
Include a response date.
- Remember non-trapping agencies - Mike Quesinberry
and Donna Leonard.
- Some agencies may not yet know who will be hired.
Get a guess.
- Agency may opt out of hats or duplicate shirts.
However, initially plan on two shirts and one hat per trapper and trapper
supervisor.
Note: See list of contacts below
Order :
- Determine if there needs to be a change in the
design or style and work with vendor to secure cost estimate.
- Determine if a sole source justification is necessary.
When in doubt, consult the fiscal officer (Robin Williams@VT)
- Place completed order in HokieMart
by end of February at latest.
Ship to Agencies:
- Order should be completed by late March and either
shipped to Virginia Tech or picked up from a local vendor.
- Check correctness of order and call vendor with
any discrepancies.
- Sort each agency's request and ship to them via
USPS ground.
For more detailed instructions and examples of past
orders, see Shirts & Hats folder in Denise's file cabinet.
Agency contacts:
IN - Phil Marshall
IL - Jim Cavanaugh or Nancy Williams
KY - Carl Harper
MI - John Diddams
MN - Kimberly Thielen-Cremers
NC - Matt Andresen
OH - Brian Burke
VA - Pat Somerville
WI - Chris Whitney
WV - Shawn McCauley
USFS / Asheville - Donna Leonard
USFS / QC Officer - Mike Quesinberry